Office 365

Office 365 Licensing Change | Chilliwack & Abbotsford Computer Consulting Experts

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Later this month, Microsoft are rolling out changes to the way it manages your Office 365 license. According to their official update notification “These changes will help simplify activation management and streamline the Office activation experience for users.” Most people will probably not notice a difference, but if you happen to run your 365 on multiple devices, you may see the change.

Subscribers can use their Office 365 account on up to 5 computers, 5 tablets and 5 smartphones. Currently, if you reach the device limit, you are asked to deactivate one of your installations before activating Office on a new device. Once the change comes into affect, you won’t have to anymore! Office will simply log you out of your least-recently used device when you reach your login limit.

As before, you will still sign-in to activate Office on your devices, and Office will automatically pick up the credentials and activate Office, if single sign-on is enabled.

For subscribers on the Monthly Channel, this is expected to start in late August, (although no specific date has been announced yet), and like all other updates, will just happen automatically.  

Office 365 Tips - Translator Tool | Chilliwack Tech Support Specialists

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Thanks to the wonders of modern technology and the internet, the whole world is only a click away. No matter what language you speak, though, most of the planet speaks a different one! So, Microsoft added a translator tool to their main Office 365 Apps – Word, Excel & PowerPoint. (And it’s crazily easy to use!)

When in your document,

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1.  Go to the Review tab at the top.

2.  Select “Translate” from the top menu

3. Then select the option you need, depending on how much of the document you want to translate! It will automatically detect the language and do the translation.

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If you want more control over which languages you are translating from/to, select the bottom option on the Translate drop-down menu (Set Document Translation Language). Then, to the right, you will see an settings box appear, in which you can change the languages you are translating between. Once you have picked, click translate!

That’s it!

Of course, this is AI-powered, so it may not be perfect grammatically, or may struggle with colloquialisms. (We may never have a complete replacement for human interpreters, when you consider how language is affected by cultural differences and occasional breaks in grammar rules etc) However, it goes a long way to bringing the global market a little bit closer.

Office Tips - Out Of Office Email Reply | Chilliwack & Fraser Valley Tech Support

Spring has sprung, and, as the long winter finally releases its choke-hold, everyone’s attentions start to wander towards vacation-time! We know this to be true, since the most popular question our clients have asked us, this month, is “how do I set up my email to do that Out Of Office reply?”.

So, here are some answers for you. (I say “some” because it completely depends on what version of Outlook you are running)…

Outlook on Microsoft Exchange

If you are part of a bigger organization, chances are that you are on Microsoft Exchange. This means your Out of Office Reply is pretty easy to find!

For Microsoft Office Outlook 2019, Outlook 2016, 2013, 2010 and Outlook for Office 365

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  1. Click the File tab, and then click the Info tab in the menu.

  2. You will see an option saying “Automatic Replies (Out of Office)”

  3. Click that option, and then just pick the appropriate dates/message etc, followed by OK.

  4. Pat yourself on the back and enjoy your time off!

For Microsoft Office Outlook 2007

  1. On the Tools menu, click Out of Office Assistant.

  2. In the Out of Office Assistant dialog box, select the Send Out of Office auto-replies check box.

  3. Fill out the options you want

  4. Click OK.

  5. Pat yourself on the back and enjoy your time off!

For Microsoft Office Outlook 2003

  1. On the Tools menu, click Out of Office Assistant.

  2. In the Out of Office Assistant dialog box, click I am currently Out of the Office.

  3. In the AutoReply only once to each sender with the following text box, type the message that you want to send while you are out of the office, and then click OK.

  4. Pat yourself on the back and enjoy your time off!

  5. When you get back, repeat step 1 and select the “I am currently In the Office” option.

 

Outlook NOT on Microsoft Exchange

Now, that sounds fun and easy… BUT what if you are not on Exchange? Unfortunately, this feature is not available on non-Exchange accounts, such as Outlook.com (formerly Hotmail), POP3, IMAP etc.

There is, however, a work around! You can combine an Outlook email template with Outlook rules to give the same kind-of result as this Out of Office feature. (It does mean that you must leave Outlook running while you are away though.)

 

First… you need to create your message template.

  1. In Outlook, create a new email message.

  2. Enter a subject and message body for your out-of-office template.

  3. Create a template for your out of office replies.

  4. Select File > Save As.

  5. Give your template a name and in the Save as type drop-down, select Outlook Template (*.oft).

  6. You can change the location for your template, but you can also pick the default location, which is usually c:\users\username\appdata\roaming\microsoft\templates. Click Save.

  7. You can create a new template every time you're out of the office or reuse an existing template. Now you're ready to use that template to create your Out of Office rule.

 

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Next, you create an out-of-office rule

  1. Go to File > Click Manage Rules & Alerts.

  2. In the Rules and Alerts dialog box, on the E-mail Rules tab, click New Rule.

  3. Create a new rule.

  4. Under Start from a blank rule, click Apply rule on messages I receive and click Next.

  5. To reply to every email message you receive, leave the Step 1 and Step 2 boxes unchanged and click Next again. Select Yes when Outlook asks you if you want to apply this rule to all messages.

  6. Under What do you want to do with the message, in Step 1: Select action(s), select reply using a specific template.

  7. Under Step 2: Edit the rule description, click the underlined text for a specific template.

  8. In the Look In box at the top of the Select a Reply Template box, select User Templates in File System.

  9. Select the template you created above, and then select Open and Next.

  10. You can add any necessary exceptions, then select Next.

  11. Give your rule a name, e.g. Out of Office.

  12. By default, Turn on this rule is checked. If you're ready to turn on your out of office reply now, select Finish. Otherwise, uncheck this box. (You can turn the rule on at a later date… but don’t forget!)

  13. Pat yourself on the back and enjoy your time off


So… that should cover you. Enjoy your vacation, and send us a postcard!

Photo by  Simon Migaj  on  Unsplash

Photo by Simon Migaj on Unsplash

Office 365 Tips - Dictate Function | Fraser Valley Tech Support

With the introduction of Office 365 and moving functionality to the cloud, our Office programs are now getting all sorts of regular tweaks and updates to help make working smarter easier. We know you are far too busy running your awesome company to keep up to date with these changes, so we’ll keep track for you, and add some of the most useful to our blog!

Photo by  bruce mars  from  Pexels

Photo by bruce mars from Pexels

So… it’s Thursday afternoon (I know… I am writing this on a Friday, but I’m trying to paint a picture!). You are tired… your eyes hurt… your fingers ache. It’s just one more day until the weekend, but you have to get those meeting notes typed up before 5pm today, or maybe you have an awesome idea and you want to get it recorded before you forget it. Well, the bods at Office HQ have now added a Dictate function to Word, Powerpoint and Outlook!

To find this handy tool, simply click Home tab in your top menu (Or Message in Outlook), and it should appear in your tool options above, called Dictate

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Click the Dictate button, and you should see a red dot. This means it is now recording. As you talk, the text will appear on the screen! To insert punctuation, say the name of the punctuation mark you want to add. Here is a list of what it recognizes…

  • Period

  • Comma

  • Question mark

  • Exclamation point

  • Exclamation mark

  • New line

  • New paragraph

  • Semicolon

  • Colon

  • Open quote / Close quote

  • Open quotes / Close quotes

When finished, click the Dictate icon again to stop recording. If you happen to make a mistake while dictating, simply move your cursor to the mistake and fix it with your keyboard. (No need to turn the microphone off… or just wait until you are done and go back to make your changes!)

That’s it! You just need to have Office 365 and a microphone, and away you go!

Meet deadlines with ease - Microsoft Planner in Office365 | Langley, Abbotsford & Chilliwack IT Consultants

Microsoft is continually adding new features to their flagship office software system. One awesome new feature, is "Planner" Planner is a complete solution for task and work management and is part of the Office 365 productivity suite and is fully integrated with the other Office 365 applications.

Make better scheduling and time-management decisions by publishing tasks to your calendar and gain you deeper insights into your tasks to help you meet key deadlines.

Check out how you can Conquer time with new features in Microsoft Planner or jump right on into Planner