Tips

Office 365 Tips - Dictate Function | Fraser Valley Tech Support

With the introduction of Office 365 and moving functionality to the cloud, our Office programs are now getting all sorts of regular tweaks and updates to help make working smarter easier. We know you are far too busy running your awesome company to keep up to date with these changes, so we’ll keep track for you, and add some of the most useful to our blog!

Photo by  bruce mars  from  Pexels

Photo by bruce mars from Pexels

So… it’s Thursday afternoon (I know… I am writing this on a Friday, but I’m trying to paint a picture!). You are tired… your eyes hurt… your fingers ache. It’s just one more day until the weekend, but you have to get those meeting notes typed up before 5pm today, or maybe you have an awesome idea and you want to get it recorded before you forget it. Well, the bods at Office HQ have now added a Dictate function to Word, Powerpoint and Outlook!

To find this handy tool, simply click Home tab in your top menu (Or Message in Outlook), and it should appear in your tool options above, called Dictate

dictate.png

Click the Dictate button, and you should see a red dot. This means it is now recording. As you talk, the text will appear on the screen! To insert punctuation, say the name of the punctuation mark you want to add. Here is a list of what it recognizes…

  • Period

  • Comma

  • Question mark

  • Exclamation point

  • Exclamation mark

  • New line

  • New paragraph

  • Semicolon

  • Colon

  • Open quote / Close quote

  • Open quotes / Close quotes

When finished, click the Dictate icon again to stop recording. If you happen to make a mistake while dictating, simply move your cursor to the mistake and fix it with your keyboard. (No need to turn the microphone off… or just wait until you are done and go back to make your changes!)

That’s it! You just need to have Office 365 and a microphone, and away you go!