Hands up all those people who love clean spaces! There’s something very zen-like and peaceful when you work in a minimalist environment. You see the photos in trendy magazines, of the clean white desk, with just a computer, a book and a trendy looking succulent… but the reality is that the clutter-free work environment is more productive and becoming more common, thanks to the wonderful digital age we work in.
In the good ‘ole days, a cluttered work desk was a familiar sight – a pile of files or paper in the “IN tray”, another (smaller) pile in the “OUT tray”, pens, diaries, reference books, filing cabinets, sticky notes… I could go on! Now, almost everything has gone online, and hard copies are becoming a thing of the past. Your diary is on your device (synced to your computer), business is done on websites, records are scanned, interactions are made via email and you can even digitally sign contracts online.
We may be saving some forests, and filing-cabinet floor space, but everything still needs to be stored somewhere, and that’s where a different challenge comes. As the digital revolution has boomed, so has storage needs. Thankfully, technology has evolved to keep up…so, what are your options?
These machines are a common solution for larger businesses and have been for some time now. Like all storage devices, servers have adapted and grown, as technology has advanced. They are powerful, adaptable devices that can do a lot more than just storing files. They allow employees access to whatever they need, from anywhere in the building, whenever they need it, and working with large documents is only restricted by the speed of the network, so less waiting for things to load or save.
Network Attached Storage (NAS)
These are similar to, but less powerful than, servers. They have many of the same advantages, but are cheaper, smaller and just built primarily for file storage. These are a great solution for smaller companies that need a file server without any bells or whistles. However, backing up these devices can be trickier.
Storing on the cloud is a newer, popular choice for companies with people in multiple locations, or anyone who wants more flexibility without the hardware headaches. Of course, the major advantage to cloud storage is the ability to access it from anywhere at any time – the world has now just become your office!
At the end of the day, all 3 methods have their pros and cons… and like many things, the perfect solution for your business depends on your individual needs. If you are thinking of changing or upgrading your data storage, our team would be happy to point you in the direction of the best plan for you.
Alternatively, if you are still working in that paper mountain, and would like advice on how technology can simplify your workflow and free your desk space, you can ask us that too! Send an email to firstname.lastname@example.org or call 778-771-0184.